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REES SOFTWARE & SYSTEMS LIMITED

These lists are intended to keep users informed of the main changes made to each version of Rees2000 as it is released. The list is in reverse date order.

This page covers those changes completed between January 2003 and December 2003. The latest changes are found on a separate page.

 This page (January to December 2003)

RE2000 Dated 23 December 2003
  • Stock price lookup for invoicing using the F11 key now includes a 'D' after the Special price % figure. The 'D' indicates this percentage is the Discount on price 1 and not a GP%.
  • Purchase Orders EDI input in Rees2000 Format (option 5:13:5:15) now checks stock file supplier part numbers and alternate supplier part numbers before adding a new stock code.  
  • Jobs - Recurring jobs report (option 6:11:28) have stopped printing a blank page if print option is N.
  • Sales Order Stock Availablity report (option 13:7) now enhanced with an option not to print previous supplied items on the sales order. This is similar to the same question in 13:1 print options.
  • Improved screen font (and readability) if using a PC with a 640 * 480 display size.
RE2000 Dated 15 December 2003
  • Stock Report by Invoice Line Sales (option 2:11:18) enhanced to include a selection option by stock type.
  • Job Costing invoicing (option 6:1). An order number of '?' is no longer accepted as a valid order number when invoicing the job (when the option 'Order number required' is set to 'Y'..
  • Sales Orders Enquiry report (option 13:7) now includes the required date if this has been input on the sales order.
RE2000 Dated 24 November 2003
  • Stock Receipts Report (option 2:11:20) added ability to select by Stock group or type codes. 
  • Purchase Order listings (option 5:11:2) added ability to just select Request for Credit items.
  • Purchase Order import of supplier invoice (option 5:11:5). The listing only option will now flag any lines where the new cost price is different from the last price field on the Rees2000 stock file. 
  • Job Costing (option 6:1) added ability to copy a job header and automatically create a new job.
  • Letter writer (option 11:1) now includes the option to select the debtors Mobile phone number. 
  • Sales Order Number allocation (option 13:1). A new setup option in 13:14 allows the Sales Order number to be allocated at the start. 
  • Security module (option 14:15) added ability to copy a user/groups security settings to a new user/group.   
  • Security module enhanced to ensure that the "LOOKUP" window drop down menu now only displays those options allowed by the users security settings.
RE2000 Dated 13 November 2003
  • Stock Price files (option 2:10:26). Resolve problem with Reading J A Russel price file.
  • Stock Check for Duplicate Stock codes (option 2:13:3) enhanced to also check for stock codes with lower case characters which might have been imported from a suppliers price file.
  • Job Costing – New Summary of Transfers to Stock Report (option 6:11:29).
RE2000 Dated 31 October 2003
  • Debtors Sales by Department and Stock Group Report (option 1:11:30) now calculates the margin or Gross Profit percentage depending on the setup options.
  • Stock (option 2:1) now under T)ransaction display entries input through 2:2:3 or 2:2 16 (Stocktake or stock adjustments) show in the details field the previous quantity in stock (prior to the adjustment).
  • Stock (option 2:1) now under T)ransaction display entries created from a Purchase Order receipt will also display any changes to the description.
  • Stock price update from a REES2000 price file (option 2:10:1) resolved problem which in some instances gave a "Program has now expired message".
  • Stock file Export (option 2:13:16) resolved problem where questions which allowed the parameters to be saved disappeared off the bottom of the screen.
  • Bill of Materials (option 2:8:1). Problem now resolved with stock code lookup when using old style of lookup screen.
  • Creditors interface to General Ledger (option 7:12:1) now posts any "PAID" batch to the current period month as specified in the report selection not the current G/L month. This means that these batches will now go into month 13,14 etc.
  • Invoicing Latest Invoices report (option 4:11:8) now include selection by Quote number, Order Number and Our Reference.
  • Purchase Orders (option 5:1). Purchase Orders which have a negative quantity on every detail line will now be printed as "Request for Credit".
  • Purchase Order Receipt (option 5:2) now allows the stock description to be changed.
  • Macros now include ability to automatically display user name and computer (Use &NAME in the macro expression).
  • Registration – added option for SaleLink Mobile interface module.
RE2000 Dated 15 October 2003
  • Stock Search {F9} now includes a com(B)ined search facility which allows you to search by a combination of fields (eg by group and type). Leaving a search field blank will result in that field being ignored in the search.
  • Invoice and Quote Searches {Shift+F4} and {Shift+F5} now includes option to search for Invoices or quotes which are for a specific $ value.
  • Purchase Order Re printing (option 5:11:1). Error caused when reprinting a purchase order for a creditor with a supplier account now resolved.
  • Job Costing Status Report (option 6:14) now includes ability to sort by job date.
  • Job Costing entry of job costs (option 6:5) will now also copy the reference from the previous line if the job number is also set to be copied.
RE2000 Dated 09 October 2003
  • Purchase Order Set Up (option 5:1). The warning message that the purchase order already exists now prints correctly.
  • Purchase Order EDI Import (option 5:13:5:15) now caters for a date format of DD/MM/YY as well as CCCCMMDD.
  • Job Costing (option 6:1). When setting up a new job with the copy details flag set no longer copies the Order# and Internal# fields.
  • Job Status Report (option 6:4) will now also select by branch (if branches being used).
  • General Ledger Report Writer (option 7:10:1). Problem with underline error now resolved.
  • Sales Order List (option 13:3) now prints correctly when selecting by area.
  • Security Module now has the option to exclude stock costs from being displayed on the Stock Setup screen (option 2:1). This can be set for each user login name.
RE2000 Dated 29 September 2003
  • Debtors Copy Client Prices (option 1:12:3) enhanced with an option to allow merging of prices to selected clients.
  • Job Costing Invoice now has a set up option in 6:14 to invoice Labour by labour rate.
  • General Ledger report writer (option 7:10) no longer prints accounts with zero balances.
  • Sales Orders (option 13:1). The Quantity fields will now accept up to 9 digits.
  • Sales Orders List (option 13:3) resolved problem when selecting by area.
RE2000 Dated 24 September 2003
  • Stock sales (option 2:2:4) Resolved problem with using this option for a serial part with forced serials option turned on.
  • Job Cost input (option 6:5) can now set an option to DUP the previous line job number. Need to set "Copy PREVIOUS job number when allocating" to a ‘Y’ in option 3:14 for this feature.
  • Job Cost input (option 6:5) now also have the ability to enter a BATCH date in the batch header and an option in 6:14 to "Enter Date on Parts Transactions".
  • Creditors invoice input (option 3:2) can now set an option to DUP the previous line job number. Need to set "Copy PREVIOUS job number when allocating" to a ‘Y’ in option 3:14 for this feature.
  • Purchase Orders – If creditors module not being used then have added options 5:13:3 and 5:13:6 to edit and delete unmatched packing slips.
  • Purchase Orders – If creditors module not being used then have added option 5:11:10 to print unmatched packing slips. If creditors option being used then these options appear in the creditors module.
  • Sales Order now prints Our Reference if entered in option 13:1
RE2000 Dated 10 September 2003
  • Debtors Setup (option 1:1). If using "Invoice Gross of Discount" facility then new option "disc(O)unt" is available to edit the "Invoice Discount Available" field by transaction
  • Stock Adjustment Input (option 2:2:16) now changed back to allow minimum, maximum and stock location to be entered and updated even if the stock quantity is adjusted by zero. This provides a simple method of updating these fields.
  • Stock _ deletion of duplicate stock items (option 2:13:3) will now also delete any stock records identified as having fields with corrupt information.
  • Stock Setup (option 2:1) resolved problem of not being able to enter a stock description when adding a new stock code.
  • Stock - Zero Stock Quantity (option 2:13:9) now automatically excludes any stock flagged as Serial or Vehicle tracked.
  • Master trade Price file input (option 2:10:17) enhanced to reject Master trade files  with  a CHR(0) in each field, as this format is invalid and will corrupt the Rees stock file.
  • Invoicing (option 4:1) now allows the entry of an order number if a cash sale account and the  'Cash Discount %' option is used.
  • Invoice Reprint (option 4:11:1) now includes ability to exclude invoices for customers who have a credit statement balance.
  • Invoicing (option 4:1). If using "Enter Unit Cost on invoice" option (found in 14:14) then now have an additional set up question "Only by F12 Key" in 14:14 which if set to Y means that the unit cost field is only displayed for input if the F12 key is used.
  • Copy Invoice / Quote to or from disk (option 4:13:5 and 6) enhanced to allow folder name to be selected.
  • EDI Invoice Import (option 5:13:5:15) now caters for either comma or tab delimitated files. 
  • Purchase Orders (option 5:1). If allowing Rees to create the purchase Order Number this is now allocated at the start and will not change when the completed Purchase order is filed.
  • Purchase orders - Input of EDI supplier invoices -(option 5:13:5)  problem with master trade EDI file stock pricing has now been resolved.  
  • Purchase Orders - Send EDI File to Suppliers (option 5:13:1). The default format now includes the Stock price 1 as the 10th field of the detail record. 
  • Job Set Up (option 6:1) now checks that an order number has been entered if  it is required by the option on clients set up screen. 
  • Job parts input (options 6:1)  enhanced calculation of selling price from unit cost option so that if the "Markup  Percentage to calculate selling Price"  is zero then it will use the normal percentage markups instead.
  • Job Costing Work in Progress Report (option 6:11:21) can now be sorted and will sub total by department.
  • Run Recurring Charges (options 3:12, 4:7 and 8:7) can now be run with other users in the system.
RE2000 Dated 26 August 2003
  • Stock Setup (option 2:1) increased size of quantity filed in the T)ransaction display to cater for 9 digit numbers.
  • Stock Setup (option2:1). The cop(Y) function now checks that the new stock code is not blank 
  • Price Update file for Fisher and Pykel - changed logic to ensure old file not read only and display error if new file not copied.
  • Cashbook Batch Input (option 8:2). Changed display of batch totals to ensure always a space between the GST  and batch totals. 
  • Invoice Reprint (option 4:11:1) now includes ability to include or exclude specific client user groups and not print invoices for zero balance statements.  
RE2000 Dated 04 August 2003
  • Job Costing (option 6:1) when invoicing now displays the status description alongside the status code in the invoice selection box.
  • Job Costing Quotes (option 6:1) enhanced quote printing with option to "Print Text Notes Only? Y/N or X=Don't".
  • Job Costing (option 6:1) add new option (E) to re-cost a job (refer to help file for details).
  • Debtors - Sales by Department and Stock Group (Option 1:11:30) now correctly sorts and sub totals if branches are being used or printing in type sequence.
  • Debtors Sales History report (option 1:11:26) changed to allow 8 digit numbers for line totals.
  • Invoicing - Daily Point of Sale report ( option 4:11:17) enhanced to provide sub totals by receipt type.
  • Invoice Posting (option 4:12) enhanced to display progress when "ALL" invoices selected.
  • General Ledger Account Maintenance (option 7:1) now includes ability to display monthly balances by period (option M).
  • Stock Value report (option 2:11:9) enhanced with location range selection.
RE2000 Dated 11 July 2003
  • Purchase Orders - EDI import routine (option 5:13:5).. The selection of 'Print Only' option  now displays *NEW* on any new product codes.
  • Stock - Branch Transfers (Option 2:10:5) now allows transfer of superceded stock. A warning message only is displayed.
  • Serial Tracking Vehicle Stock List (Option 10:11:4). Resolved the 'Unknown Variable' error which occurred if sorting by  make and also selecting a group.
  • Import Estimator and ITM quotes (Option 4:13:10) now remembers the file location and other selection criteria for future use.
RE2000 Dated 26 June 2003
  • Purchase Order Receipts (option 5:2). When using branches and receiving straight to a job and change the branch number on the purchase order receipt program now ensures that the correct branch number is recorded on the job transaction.
  • Purchase Orders (options 5.1 and  5.2). When using branches and receiving straight to a job and and not allowing  entry of the branch number per job line program now checks that the  branch number in the purchase order receipt is the same as the branch number for the job.
  • Job Costing (option 6:1). If using branches when change the branch number in the job heading now if not allowing  entry of the branch number per job line the program will ensure that the branch code is changed on all parts transactions. If using the "allocated to" feature when the transaction branch code is changed it also changes the branch the stock was originally issued from.  
RE2000 Dated 23 June 2003
  • Stock Price Update file create (Options 2:13:10 and 2:13:20) enhanced to include and exclude selected stock groups.
  • Stock on un invoiced jobs report (option 2:11:28) now includes the job date.
  • Job costing (option 6:1) when using transfer job costs to create a stock item now also asks if you want to update the selling prices.
  • Debtors salesperson maintenance (option 1:6) resolved problem with not accepting the supervisor password if using password on invoice entry in option 4:1 and using a supervisor password in option 14:1.
RE2000 Dated 19 June 2003
  • Debtors - Client setup (option 1:1) now includes a field for Date of Birth. This is required for export of information to "CreditWorks".
  • Stock - Set discount Group = Stock Group (option 2:2:19) enhanced with option to also copy the descriptions.
  • Stock Age Report (option 2:11:24) enhanced to include selection by stock group.
  • Stock - Non active report (option 2:11:12) enhance with option to value at average or latest cost.
  • Invoice Line Text Search (option 4:11:16) - enhanced top search even if no special text line required on the invoice.
  • Invoicing - New report to print a Daily POS Receipt Analysis (option 4:11:17).
  • EDI supplier invoices for Mico Wakefield (options 5.13.5 and 3.12.9) enhanced to include new Internet CSV format
  • Support enhanced by allowing files to be send to and received from Rees Software via FTP - New option 14:26.  (NOTE this requires latest support files to be downloaded).
  • FTP download program (option 14:8) now displays % complete. (NOTE: If you have not downloaded the support files this year you must do so now to get this change).  
  • GST report (option 7:11:7) enhanced to include descriptive text.
  • Price file from Mico Wakefield problem resolved with Internet format.
RE2000 Dated 27 May 2003
  • Stock Price file for Master Trade now correctly updates prices 3 to 6.
  • Stock New Option 2:13:34 allows you to load the alternate bar codes from a TAB delimitated TXT file. This will allow Bar codes scanned into a handheld to be imported into REES2000.
  • Stock set up (Option 2:1) - Changed  to display GSTincl price if pricing GSTexcl even when not displaying GP%.
  • Stock report (option 2:11:36) 'Costs excluded from G/L' is now only available if flag to interface debtors to G/L and Interface cost of sales are both set to a Y.
  • Invoicing setup (option 4:14). If set option to print Picking slip can now default the value to Y or N.
  • Invoicing (option 4:1) now displays the headings for trellis sizes correctly as ' Length Height' .
  • Debtors export (option 1:13:16) now enhanced to allow the selection to be saved for future use.
  • Debtors options for 'CreditWorks' 1:11:38 and 1:11:39 now enhanced to select overdue a/cs and over credit limit.
  • Vehicle tracking (option 10:5) now always displays correct invoice value and margin when using GST inclusive pricing.
  • Download FTP program run from option 14:8 now displays % complete in Caption and displays Received XXX of totalOfAllFiles in Status Bar . If this change does not appear after loading down new copy of RE2000 you will need to load a new copy of the  Support files using option 14:8.
  • Terminal Server - program now has the option (14:25) to  manually apply settings for NT registry.
RE2000 Dated 30 April 2003
  • Stock Branch Report (Option 2:6:8) enhanced to allow selection by supplier.
  • Job Costing transaction numbers - Reports 6:11:10, 11 and 12 will now print up to 6 digit transaction numbers.
  • Debtors - added ability to export debtors files in 'CreditWorks' format. (Options 1:11:38 and 1:11:39
RE2000 Dated 24 April 2003
  • Multiple branch processing now has an option to stop individual users at each branch being able to change Invoices, Quotes Sales Orders and Jobs for other branches. (This option is only available if using the security module and if the Branch number is preset on each PC using file DEFAULT.BR. The option can be set as part of the security setup for each user).
  • Ducati Price file (Option 2:10:33) has now been amended to cater for the Internet format provided by NF Importers Pty Ltd.
  • Vehicle Stock List (Option 10:11:4) has been enhanced to allow selection for selected stock groups.
  • Interface to CREDITWORKS is now available using options 1:11:38 and 1:11:39
RE2000 Dated 14 April 2003
  • Invoice receipt - added option to stop any discount details being printed.
  • Invoicing (option 4:1) - when last quote is automatically being displayed now checks to see that the quote  'Valid To' date has not yet been reached.
  • Job Costing (option 6:1) - the display invoices option (Z) now allows you to select and display the actual invoice.
  • Stocktaking - Option 2:11:7 now has an option to export the stock take report details to a CSV file. This file can then be read into a spreadsheet and the stock take figures entered into this spreadsheet. Option 2:2:6 then allows the results to be re imported into the Rees stock file.
RE2000 Dated 09 April 2003
  • Invoicing (Option 4:1) setup flag available in 14:14 SETUP to stop the branch number being altered. This is useful in a multi-branch situation where the branch number is automatically tied to a particular PC location.
  • Invoicing (Option 4:1) Cash draw now only opens if Cash has been received.
  • Invoicing (Option 4:1) The F11 key display of quotes now includes the quote reference again.
  • Job Costing Quotes (Option 6:1) - can now print these quotes to the Browser.
  • Debtors adding clients.. the error when adding a client  has now been resolved. 
  • The Shift +F4 key display of invoices / Sales Orders now includes the branch number if branches being used.
  • Merging stock (option 2:13:21) now correctly calculates the average price for the merged stock code.
RE2000 Dated 26 March 2003
  • Stock – Mico Wakefield Price file (Option 2:10:10) – Enhanced to also process price files created from Mico Wakefield’s new Web site.
  • Stock – Invoice line Sales by Client (Option 2:11:16) now prints correctly when selecting Client Groups and sub totaling by Salesman.
  • Cashdraw options now include ability to turn off the F12 function and to open cashdraw when using option 1:2. These are found under option 14:14 password SETUP page 4.
  • Invoicing (Option 4:1) The f11 key to display a list of quotes now includes the reference field.
  • Purchase Order Report (Option 5:11:3) now includes the job number if job costing module is being used.
RE2000 Dated 19 March 2003
  • Job Costing option 6:1 –Job Cost Report – now shows an * alongside any invoiced parts.
  • Job Costing (Option 6:11:27) new report (if General Ledger is being used) to list value of stock at cost which would be interfaced to the General ledger as a cost of sale if all the Work in progress was invoiced.
  • Job Costing (option 6:11:28) new report to list and / or create Recurring jobs. (requires Recurring Jobs flag in option 14:14 SETUP)
  • Stock (Option 2:11:36) new report (if General Ledger is being used) to list stock items where cost of sales are not transferred to the General Ledger.
  • Branch Stock re-order report (option 2:6:7) enhanced to provide an option to print a selected branch location.
RE2000 Dated 06 March 2003
  • Quotes Now have a Valid To field.
  • Quotes (Option 4:4) –Can now print "VALID TO" date on quote.. Needs setup question 14:14 SETUP (on page 2) set to Y and if using special Invoice / Quote print format file will require changes to this file.
  • Quotes -Clear all Valid To dates (Option 4:13:9) – Thos new option will clear all existing quotes valid to dates.
  • Jobs – Quick Job List (option SHIFT+F3) Resolved data error message.
  • Vehicle tracking (Option 10:5) – now has Sold to option to provide ability to track changes of Owner.
  • Vehicle Tracking – setup option in 14:14 JOBS now provides a recurring Jobs option for recall jobs. This allows new vehicle recall jobs to be automatically generated based on recall date and recall frequency. These options are available in 10:11:8, 9 and 10.
  • Creditors _Invoice Entry (Option 3:2) – When using link to purchase orders and displaying list of outstanding purchase order receipts the View option will include the BY: field from the Purchase Order header.
  • Creditors Transaction batch report (option 3:11:3) – The batch total columns now align correctly with detail columns.
  • Invoice list display in option 4:1. There is now the option to have delivery details or the reference displayed. Use setup question in option 4:14.
  • Yamaha price file Option 2:10:10 now reverted back to old pipe deliminated format.
  • Job Costing report (Option 6:11 2) now has option to select for a branch (only if branches being used).
RE2000 Dated 23 Jan 2003
  • Debtors Client Balance Summary (Option 1:11:5) Stop erroneous "Aged Balance Errors" message.
  • Invoices – Removing Hold flag (Option 4:13:18) add selection of "Date To" and remove restriction of having no other Rees copies open.
  • Stock – Change stock Codes from FILE – (New Option 2:13:22). This automates the changing of stock codes by allowing the system to read a TAB delimited Text file which contains the old and new stock code.
  • Stock – Branch RE-order Report (Option 2:6:7) resolve error if printing an actual purchase order.
  • Printing barcodes using a Saito CX200/CX208 printer – add ability to include main stock location on the label. (Requires a change to the CX200.LAB file)
RE2000 Dated 14 Jan 2003
  • Sales Orders – Print Stock Available by Sales Order (option 13:7) – added selection by salesperson.
  • Delivery address labels can now be printed for invoices and sales orders (from options 4:1 and 13:1). Requires a Sato CX200 or CX208 label printer set up with the windows printer name including the word "ADDRESS" and a print specification file CX200T.LAB. NOTE: the label specification print file for printing stock text only labels from 2:11:21 onto a Sato printer is now CX200S.LAB.
  • Job Cost (option 6:1) when transfer costs to a stock item it will now display the stock prices box when updating both latest and average costs.
  • Creditors Invoice entry (option 3:2) now automatically displays purchase order receipt amount if purchase order number is entered.
  • Stock – Printing bar code labels (option 2:11:25) do now not need to also update stock file prices. Use setup option in 14:14 password "setup" page one for this option.
  • Debtors Special price reports (option 1:12:5) changed to print details in stock code sequence rather than order input.
  • Statement printing.. It is now possible if using a special statement print format file when using plain paper or letterhead to get the first pages of multipage statements to use the complete page for the statement detail lines. NOTE: Cannot be using paper with a preprinted remittance advice.
RE2000 Dated 06 Jan 2003
  • Debtors Reports (options 1:11:4 and 1:11:5) now prints an error message for any debtors accounts where the closing balance field does not equal the total of the aged balance fields.
  • Stock branch re order report (option 2:6:7) now allows for a selection by group.
  • Quotes - Deletion of old (option 4:13:3) ..Resolved error.
  • Quotes - New option 4:13:4 to re price quotes.
  • Job Costing (option 6:1) added ability to Invoice quoted details.
  • Report headings now include the menu option (just to the left of the page number. 

Details of changes done prior to this can be found on the following pages:

·         Contacting Rees Software

    • Phone: 0800 REES EZ (0800 7337 39)
    • Fax: (03) 546 8841